I asked one of our Laserfiche Engineers the other day
if a client had any documents in their repository. He laughed and replied, “No.”
Frankly, I was shocked. How can a Laserfiche client have no documents in their repository?
In the evolution of Electronic Content Management
(ECM) Systems, we’re capturing more structured electronic content from Forms
and Workflows now than before. We move data more than we house data because
Laserfiche is now an enterprise-wide shared-data solution. However, have we
forgotten our first love and dread? Well-managed ECM’s make us rock stars, but,
lost or misplaced information can get somebody fired or jailed. “The information contained in unstructured data is not always easy to access and identify because it is not as easily queried as information categorized in a database or spreadsheet. Because it is often difficult to access, unstructured data can be a liability in the event of an audit or lawsuit.” (Joanna Slusarz)
Laserfiche helps you capture data, route data, process
data, and store data. Our new Forms Suite and Business Process/Workflow Suites move
actionable electronic content enterprise-wide. But, what about scanning paper
files and easily adding metadata? We’re still faced with the dilemma: Does it
matter if your content repository is filled with unstructured data?
Look at your “F Drive” or any standard file share drive
on your network, and tell me what’s in there. It’s a silo of unstructured data,
and that’s okay. At some point in time, you should determine what to do with
all this information—either purge it or store it—and you need rules and
guidelines. How can you determine actions with information, if you don’t know
anything about it?
The Engineers at OPG-3 haven’t forgotten what separates
us from other ECM Support Companies; we help you with the basics better than
other providers. Helping you scan better and faster is where we become
invaluable to your bottom line. And, we hold free training classes each month
to teach you the basics. Nobody is better at teaching the basics of Laserfiche
than the OPG-3 Technical staff.
OPG-3 teaches the basics of Bar Code scanning. Huh?
Aren’t Bar Codes so 1999? No!
When you’re asking part-time or over-worked staff to
scan boxes of paperwork, you need the most simplistic and effective system possible: Bar
Coding. Plus, if you’re processing Quick Fields (Intelligent Capture) on the
server, you want near-perfection from Bar Coding, and not “Sixty-seven percent accuracy
is good enough.”
“Laserfiche Quick Fields is a collection of image
processing and enhancement tools designed to simplify automated capture,
classification, and organization of documents. Quick Fields supports a suite of
add-ons that can expand its capabilities.” [Bar Codes are one of many options
within the Quick Fields Suite for intelligent capture. It's also the most effective.] (Joanna Slusarz)Bar Coding 101: It’s a font. By changing a font and adding a Bar Code to a check stub or cover sheet, Laserfiche Quick Fields can read the Bar Code and open an ODBC (Open Database Connection) to another application to add metadata without keying fields, and create folder and file structure automatically. Bar Coding the OPG-3 way creates structure automatically, by auto-naming and auto-filing large batch scans. Note: OPG-3 offers our proprietary Bar Code Cover Page Creator System to our clients free of charge.
*Laserfiche* (becomes…)
*Laserfiche*
(The asterisks tell Quick Fields the beginning and the end of a bar code. It’s as easy as changing a font. However, if you can't see the Bar Code above, you may need to download Free Bar Code Font )
You can address the problem now with a simple Bar Code, or you can create multiple problems later by creating more unstructured data. At OPG-3 we’ll teach you how to fix it faster before multiple uploads of unstructured data becomes a nightmare.
“When unstructured data is accessible, searchable,
available and relevant (i.e., provided within context), it is transformed into
information that an organization can use to make better decisions, respond to
client requests and ensure transparency. An ECM system allows organizations to
harness the power of unstructured data to improve their performance.” (Joanna
Slusarz)
OPG-3 will help you build a repository of actionable
structured data, and not another unstructured “F Drive.” When you meet with an
OPG-3 Engineer, you’ll notice we listen and offer the best way to capture data
as if we benefit more from you saving wasted time scanning and adding metadata.
If "the Devil is in the details," then ask our experts in departmental details to help you repair devilish problems. Please contact us today for basic advice. www.opg-3.com
