Is It Time To Streamline Accounts Payable Without Paper-Pushing? OPG-3 #18

Why would you do the same Accounts Payable process time after time, when Hemingway Solutions can make your AP jobs easier? We’re ready to build your Paperless Accounts Payable System with a Folder Structure and Templates (a badge for each document or folder with data about data: Fields).  
Here’s your process:


Open invoices come in and are put in one file that goes to counsel to be voted on paying - that is the batch -

Invoices are tagged by 11 digit - First 3 digits are fund #, next digits 5 department, 3 object (payroll, etc.) determines how it paid

Two Workflows

1.  1.  Searches for Open Invoices and makes into a batch to present to counsel

a.    Need a total calculation for the batch.

b.   If an invoice in the batch is not approved – need to be able to re run BP

2.  Invoice with check routed to individual departments under Vendor sub-folder

Accounts Payable Template

Vendor Name – Lookup (values in your Accounting System)

Vendor ID - Required

Vendor Address – Lookup (values in your Accounting System)

Type - drop down

Invoice # - Required

Gross – lookup (values in your Accounting System)

Bank Code – Lookup (values in your Accounting System)

Item Date – lookup (values in your Accounting System)

G/L Post Date – lookup (values in your Accounting System)

Due Date – lookup (values in your Accounting System)

Batch total - workflow calculation (?)

Approved - Y/N - drop down

The end result is a paperless Accounts Payable System with these categories automatically updated by Laserfiche Workflows.   

Folder Structure

Accounts Payable

Incoming Documents

Batches - Sub-folder by year and month

Departments with Vendor as sub-folder

If we build it, will you use it? Yes.

Are you ready for Paperless Accounts Payable? Call OPG-3 today! 651-233-5075